Laptop -  Letters Etiquette

Sample Business Letter

Sample Business Letter
There are many different types of correspondence  that you will receive in business so it is crucial to have the ability to compose an effective and professional Business Letter, regardless of the content. Business letters need to be short, specific and succinct rather than evocative or creative.

Making a good, first impression is crucial to business success and using our sample business letter with the proper writing format will help you to achieve this.

Sample Business Letter
Business letters are extremely important, they need to convey a professional image and require the correct format etiquette and wording. Our Sample Business Letter is applied in a professional, formal, company style using a familiar and acceptable wording etiquette and format.

Letter Format


Sample Business Letter - Format
Our sample business letter format is simple and the basic etiquette is as follows:

Use the appropriate heading, company logo and salutation
The layout and format of business letters always follow the 3 paragraph rule
Closing the letter

Sample Business Letter - Formal Letter Heading and Address Details
Our sample business letter format starts with the formal letter headings that contain the company logo, address and contact details. The Company or Business address, email address, fax number, telephone details and date are always situated on the top left hand side of the page as shown on the sample layout format.

Sample Business Letter - Salutation
The sample business letter format show any reference numbers on the right above the customer or clients address. The most suitable, formal salutation is Dear Mr. Rowland or Dear Richard for an informal letter if you know the customer well.

Sample Business Letter - The Simple 3 Paragraph rule
Our sample business letter format shows the simple three paragraph rule.  All official business letters should contain a minimum of three paragraphs. The Opening Paragraph is simply your reason for writing, the Middle Paragraph contains the main body and text containing information. The Closing Paragraph is self explanatory, something like "Look forward to hearing from you etc."

Letter Heading

Professional letter format - 3 paragrah rule


Letter Format


Sample Business Letter
The sample format, wording and writing etiquette is all you need to enable you to write a good, professional composition using the acceptable standard format as shown in the sample and the correct wording etiquette for these types of letters. It is not feasible to include the appropriate content and a sample for all types of company letters as there are so many different subjects to cover. We have included the response to a customer complaint as our sample business letter - responding to complaints are probably the most difficult letters you will have to write. The following link provides access to a short, but highly effective, free training presentation on letter writing:

How to write a Business Letter - Format & Template
The following example provides the format and template with suggested wording of a Sample Business Letter.


Sample Business Letter - Format & Template

Sample Business Letter FormatSample Wording and Etiquette

Letter Heading / Company logo

Address Details
Tel. Details
Fax Details
Email Address

Reference Number:

Customer Address Details

Dear xxxx,


First Paragraph

Second and Subsequent Paragraphs

Closing Paragraph

Yours sincerely,

Jean Brown

First Sample Paragraph
Thank you for your letter dated ________addressed to __________ regarding_________


Thank you for your letter dated _____________ addressed to ______________ who has passed this to me for investigation. ______________ has requested that he/she is informed of the full details of my findings.

Main Body Sample Paragraph
Respond to each issue raised in this part of your reply...

Apologise when appropriate and acknowledge and emphasise with any inconvenience caused...

Emphasise what you have done or can do in the future...

Closing Sample Paragraphs
I would like to take this opportunity to thank you for bringing this matter to my attention and trust this information clarifies the issues you have raised, however, should you require any further assistance please do not hesitate to let me know.

I apologise for the annoyance that this may have caused to you. The company is actively working to improve service levels and your feedback has proved to be invaluable.

Sample Format & LayoutSample Wording Etiquette

How to write a Business Letter - Watch the Video!
We have provided a short video on how to write a Business Letter containing a simple step-by-step guide to writing letters using a professional format, etiquette and wording.


How to write a Business Letter Video


How to write a Business Letter

Confronted with a task? Need to write a Business Letter? Not sure where to start? Our Sample and Examples Help! Writing letters can sometimes be difficult or tricky. Our video sample provides a good example of how to write a Business Letter and is designed to provide some inspiration to approaching this task.

Save yourself some time and look at the video sample and example with the correct format and layout to use when writing a Business Letter.

Writing Letters

Examples of writing letters


Laptop -  Letters Etiquette

Sample Business Letter

Format, Etiquette, Sample and Examples
Improve your writing skills with format examples
Professional format and wording
Sample Business Letter format for office & home
Standard Format and wording etiquette
Heading and Address format
Salutation & Closing - how to start and end
Video example and sample of how to write a Business Letter

Office and Business icons

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How to write a Sample Business Letter

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