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Donation Request Letter

Donation Request Letter
Writing a Donation request letter is one of the most difficult of tasks. You are looking for help from a company, business or individuals. Where do you start? Check out our video on the subject and our sample donation request letter. 

The purpose of this type of letter is to provide a potential donor with information about the organization that requires help and give details about any projects for which a donation is being sought.

Donation Request Letter
A Donation Request Letter is important and requires a credible format, etiquette and wording. Refer to our hints, tips and ideas about the content and wording to use when composing donation requests.

Letter Format


Some things to consider when writing a donation request letter
Some ideas and important things to consider when writing a donation request letter are:

Make good use of your research - always try to personalise the letter by using a name rather than Dear Sir or Madam etc

Start the letter by explaining about the project
If possible extend an invitation to an open day or an opportunity to learn more about the project
State what type of donations would be helpful - try not to limit this to money
Keep the donation letter to a single page in length
Include details of how the donation will help and who will benefit from their donation
Try to give something back in terms of a public 'Thank you' via the media or advertising
Include any links to websites about the project
Say that you will call them shortly

Sample Donation Request Letter Format
The sample format, wording and writing etiquette is all you need to enable you to write a professional Donation Request Letter using a standard format and the correct wording etiquette for these types of letters.

How to write a Donation Request Letter - Format & Template
The following example provides the format and template with suggested wording designed to show you how to write a Donation Request Letter.


How to write a Donation Request Letter - Format & Template

Donation Request Letter FormatSample Wording and Etiquette

Letter Heading / Company logo

Address Details
Tel. Details
Fax Details
Email Address


Name, title and address details of the recipient

Dear xxxx,


First Paragraph

Second and Subsequent Paragraphs

Closing Paragraph

Yours sincerely,

John Brown

First Sample Paragraph
A new after-school child care facility is to be launched in July 2013 providing a safe and secure environment for children aged between 3 and 11 years old in the local community. The large new premises are currently being refurbished at the Pavillion which is located in ________

Main Body Sample Paragraphs
I am planning a Grand Opening Day and would like to extend an invitation to your company. The local press will also be in attendance. The date of the Grand Opening will be notified in due course when all building works have been completed.

A Project Plan is attached providing full details of the facility. Our aim is to provide a new after-school service, with extended opening hours, to meet the needs of working parents and their children.

Closing Sample Paragraph
I am also seeking assistance in respect of equipment, stationery, kitchen utensils, soft toys etc. Any help your company might be able to offer would be most appreciated as funding, as always, is extremely limited.

Sample Format & LayoutSample Wording Etiquette

How to write a Donation Request Letter - Watch the Video!
We have provided a short video on how to write a Donation Request Letter containing a simple step-by-step guide to writing letters using a professional format, etiquette and wording.


How to write a Donation Request Letter Video


How to write a
Donation Request Letter

Confronted with a task? Need to write a Donation Request Letter? Not sure where to start? Our Samples and Examples Help! Writing letters can sometimes be difficult or tricky. Our video sample provides a good example of how to write a Donation Request Letter and is designed to provide some inspiration to approaching this task. Save yourself some time and look at the video example with the correct format and layout to use when writing a Donation Request Letter.

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Laptop -  Letters Etiquette

Donation Request Letter

Format, Etiquette, Samples and Examples
Improve your writing skills with format examples
Professional format and wording
Donation Request Letter format
Standard Format and wording etiquette
Heading and Address format
Salutation & Closing - how to start and end
Video example and sample of how to write a Donation Request Letter

Office and Business icons

Donation Request Letter - Sample - Format - Business - Etiquette - Example - Standard - Template - Proper - Professional - Formal - Business Wording - Layout - Sample - Video - Example - Free - Official - Write - Writing - Formatting - Business - Donation - Free - Format - Donation Request

How to write a Donation Request Letter

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